Job Description

Personal Assistant Job at Strategic Aviation Service Ghana

Job Overview

Are you an organized, detail-oriented, and proactive professional looking for an exciting Personal Assistant job in Ghana? Strategic Aviation Service is hiring a highly motivated Personal Assistant to provide executive-level administrative support to the Executive Director. This opportunity is ideal for candidates with strong communication, scheduling, and office coordination skills who thrive in a dynamic and mission-driven environment.

This role offers an opportunity to work closely with senior leadership, contribute to organizational growth, and gain exposure to executive management, nonprofit administration, stakeholder engagement, and operational support.

Candidates searching for administrative assistant jobs in Ghana, executive assistant careers, office administration jobs, PA jobs in Ghana, nonprofit jobs in Ghana, and management support roles are encouraged to apply.

For more Ghana career opportunities, candidates can also explore personal assistant jobs in Ghana for updated listings in administration, customer service, HR, finance, and executive support roles.

Job Position

Personal Assistant

Company Name

Strategic Aviation Service

Job Location

Ghana

Employment Type

Full-Time

Salary Information

Salary: Competitive Salary Package (Based on qualifications, skills, and relevant work experience)

Additional compensation, allowances, and benefits may be discussed during the recruitment process.

Key Responsibilities

The selected Personal Assistant will be responsible for supporting the Executive Director in daily administrative and operational functions, ensuring seamless workflow and communication across the organization.

Executive Calendar & Schedule Management

• Manage and coordinate the Executive Director’s calendar and appointments
• Schedule meetings, conferences, and executive engagements
• Organize business priorities and maintain scheduling efficiency
• Ensure timely reminders and follow-ups for appointments and deadlines

Meeting Coordination & Documentation

• Coordinate internal and external meetings
• Prepare meeting agendas and briefing materials
• Record meeting minutes accurately
• Track action points and ensure timely follow-up on deliverables

Communication & Correspondence

• Draft professional emails, reports, presentations, and official correspondence
• Screen incoming phone calls and messages professionally
• Act as a key communication point between stakeholders and the Executive Director
• Maintain confidentiality in sensitive organizational matters

Administrative & Office Support

• Organize and maintain office records, databases, and important files
• Handle document management and administrative processes
• Support office coordination and workflow improvements
• Maintain efficient filing systems for easy access to information

Travel & Logistics Coordination

• Assist with travel planning and logistics arrangements
• Coordinate transportation, accommodation, and scheduling requirements
• Support itinerary preparation for official assignments

Event & Program Coordination

• Assist in organizing organizational events, workshops, and meetings
• Coordinate activities involving interns and volunteers
• Support board meeting preparation and related documentation

Fundraising & Grant Support

• Assist with fundraising administration activities
• Support grant documentation and reporting processes
• Help maintain donor and stakeholder communication records

Professionals interested in expanding their career in executive support and administration can also browse opportunities through personal assistant jobs in Egypt for international administrative and office management roles.

Education Requirements

• Bachelor’s Degree Preferred in:
  • Business Administration
  • Communications
  • Office Administration
  • Management
  • Or a related discipline

Equivalent educational qualifications with strong experience may also be considered.

Experience Requirements

• Minimum 2 years of experience in:
  • Administrative support
  • Executive assistant or personal assistant roles
  • Office administration
  • Executive coordination
  • Stakeholder communication

Experience supporting senior management or nonprofit leadership will be considered an added advantage.

Required Skills & Competencies

The ideal candidate should possess:

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and multitasking ability
• Strong problem-solving and coordination skills
• Professional attitude and adaptability
• Ability to manage confidential information
• Strong interpersonal and stakeholder management skills
• Proficiency in Google Workspace and Microsoft Office Suite
• Ability to work independently and collaboratively

License Requirement

• Valid Class B Driver’s License
• Minimum 2 years of driving experience

Training & Career Development

Strategic Aviation Service may provide:

• Executive administration training
• Organizational coordination exposure
• Leadership support experience
• Event management and stakeholder engagement learning
• Professional communication and reporting development
• Nonprofit administration experience

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Why Join Strategic Aviation Service?

Working at Strategic Aviation Service offers the chance to:

• Gain executive-level exposure
• Work in a growing mission-driven environment
• Build strong administrative and leadership skills
• Participate in impactful nonprofit activities
• Enhance professional growth and career advancement